Quote events faster
Instant and error-free event quotes, straight from your own website.
Generated by your team or by your customers directly.
Sell more events
Individual events with exact dynamic prices.
Flexible rules for optimal event sales and innovative MICE revenue management.
Execute events better
Automated generation of well-organized running orders and function sheets.
Smart support for the planning and event implementation phases.
FAQ: Common Questions About Automating Event Sales
Eventmachine is cloud-based event management software for hotels and venues. It automates online event planning and quoting, pricing calculations, function sheets and BEOs, with optional integration to your PMS (Property Management Systems) for real-time availabilities and prices.
Using our automation your sales team creates complete custom event quotes in less than 5 minutes (instead of 45 minutes or longer). Prospects can quote instantly online 24/7 through your event configurator on your own website.
With automation your team creates event quotes 77%-91% faster. This speed translates directly to faster response times: answer all inquiries within minutes instead of 24 hours (or days).
Research shows 78% of customers choose the first responder, and conversion rates improve from 44% (24-hour response) to 60% (30-minute response)—a 36% increase. Faster quotes = faster responses = more bookings.
Eventmachine Plans start at €95 per month. All plans include all features—no restrictions. No setup fees, no per-user fees, no contract termination fees. Free one-month trial for any plan included.
Already for low quoting volumes (few quotes per month) ROI is more than 1,000%, payback is less than two months.
Eventmachine automates any event type: business meetings, conferences, seminars, weddings, banquets, private parties, or corporate events. From small 10-person meetings to larger events with hundreds of guests.
The Eventmachine platform dynamically adapts to your venue's specific event offerings, spaces, catering options, pricing structures, event services, and business rules.
Eventmachine integrates directly with third-party systems like PMS (Property Management Systems: e.g. apaleo, Mews, ibelsa), RMS (Revenue Management Systems: e.g. Hotellistat), or CRM (Customer Relationship Management: e.g. UMNION) through APIs.
Your PMS continues handling room bookings and space blocks, while Eventmachine adds specialized event capabilities: automated event quoting, dynamic event pricing, function sheets/BEOs. Real-time availabilities and prices flow from your PMS to Eventmachine, options and bookings flow back—one seamless workflow without duplicate data entry or system switching.
"More time for hoteliers"
Tageskarte
"Turnkey configurator to improve conference sales"
Top hotel
“Automated meeting sales made easy”
hotelier.de
“Reduce the stress on your team by using the meeting configurator”
hotel.neu.denken
"Users get a real competitive advantage"
events magazine
"Eventmachine IQ - get instant, custom quotes"
HotelTechReport
