Quote events faster
Instant and error-free event quotes, straight from your own website.
Generated by your team or by your customers directly.
Sell more events
Individual events with exact dynamic prices.
Flexible rules for optimal event sales and innovative MICE revenue management.
Execute events better
Automated generation of well-organized running orders and function sheets.
Smart support for the planning and event implementation phases.
FAQ: Common Questions About Automating Event Sales
Eventmachine is cloud-based event management software for hotels and venues. It automates online event planning and quoting, pricing calculations, function sheets and BEOs, with optional integration to your PMS (Property Management Systems) for real-time availabilities and prices.
With automation your team creates event quotes 77–91% faster, according to our time model. Prospects can quote instantly online 24/7 through your event configurator on your own website.
With automation your team creates event quotes 77–91% faster, according to our time model. This speed translates directly to faster response times: answer all inquiries within minutes instead of 24 hours (or days).
Research shows 78% of customers choose the first responder, and conversion rates improve from 44% (24-hour response) to 60% (30-minute response)—a 36% increase. Faster quotes = faster responses = more bookings.
Eventmachine Plans start at €95 per month. All plans include all features—no restrictions. No setup fees, no per-user fees, no contract termination fees. Free one-month trial for any plan included.
Our ROI calculation shows more than 1,000% ROI and payback in under two months even at a few quotes per month – a model result, with the methodology published.
Eventmachine automates any event type: business meetings, conferences, seminars, weddings, banquets, private parties, or corporate events. From small 10-person meetings to larger events with hundreds of guests.
The Eventmachine platform dynamically adapts to your venue's specific event offerings, spaces, catering options, pricing structures, event services, and business rules.
Eventmachine integrates directly with third-party systems like PMS (Property Management Systems: e.g. apaleo, Mews, ibelsa), RMS (Revenue Management Systems: e.g. Hotellistat), or CRM (Customer Relationship Management: e.g. UMNION) through APIs.
Your PMS continues handling room bookings and space blocks, while Eventmachine adds specialized event capabilities: automated event quoting, dynamic event pricing, function sheets/BEOs. Real-time availabilities and prices flow from your PMS to Eventmachine, options and bookings flow back—one seamless workflow without duplicate data entry or system switching.
No – the configurator is just as much your sales team's working tool. Inquiries arrive by phone, email or through platforms; your team enters the client's brief in the configurator and is guided step by step through rooms, catering, accommodation and activities, however specific the inquiry is.
Only options and upgrades that fit the selection, date and headcount can be chosen, and the system calculates the prices from your stored prices and rules, with nothing re-typed. As soon as the client's details are in the form, the quote goes out by email in your property's design. The function sheets and automated schedules are later built from the same line items.
"More time for hoteliers"
Tageskarte
"Turnkey configurator to improve conference sales"
Top hotel
“Automated meeting sales made easy”
hotelier.de
“Reduce the stress on your team by using the meeting configurator”
hotel.neu.denken
"Users get a real competitive advantage"
events magazine
"Eventmachine IQ - get instant, custom quotes"
HotelTechReport
