Automate the planning of a conference, seminar or meeting
Facilitation for hotels & venues
Are you in the process of planning the next meeting for a prospect or are you playing with the idea of writing a quote for a seminar? Use eventmachine's conference configurator to calculate the costs of a conference, seminar or meeting live.
In a few minutes you will get a perfectly calculated offer for
- meetings
- seminars
- conferences
- workshops
and many other types of events, which will be sent immediately by email.
Organize a seminar, conference or meeting faultlessly
When an event manager has to organize a conference or a seminar, there are a lot of things to think about:
- meeting rooms and areas for workshops
- presentation technology
- seating & rental furniture
- catering and F&B
- hostesses & staff
- photo documentation
- activities
When a meeting is configured with eventmachine's configurator, the event planner can be confident that the meeting or congress is professionally planned. Thus, one can individually compose the most diverse events online.
Automated calculation of meeting, seminar or conference costs with pinpoint accuracy
A meeting or conference can be designed in many different ways. With exciting expert lectures, intensive workshops or an impressive product presentation. In the Event Configurator, you can compare different variants of an event in a short time. When selecting the modules, you can immediately see how the costing for the conference or meeting will change.
Online event planning offers the advantage that the meeting or seminar is always correctly calculated. The meeting costs are always calculated live, no matter how complex and dynamic the underlying pricing is.
FAQs: Plan meetings, seminars, and workshops online and quote automatically
Eventmachine's meeting configurator allows sales managers or end customers to plan meetings, seminars, conferences, or workshops directly on a venue's website. The configurator guides you through the process and lets select options like meeting rooms, technology, hotel rooms, or catering.
Prices are calculated live, quotes are generated instantly. This automates the process, saving time and ensuring error-free organization for hotels and venues.
It handles all individual elements needed such as event spaces, seating, presentation tech, accommodation, food and beverage, but also activities with pinpoint accuracy.
Core benefits include speed, 24/7 availability, dynamic pricing for variants, and seamless integration into your site's design. Quote conversion is boosted through creative, individualized content.
Yes, Eventmachine manages different kinds of type prices and pricing rules for accurate, automated calculations, allowing quick comparisons of event variants. This eliminates manual errors, provides transparent budgeting, and enhances efficiency, enabling providers to focus on sales while optimizing revenue management.
By guiding through module selection and automating quote generation, it covers all aspects from space to accommodations. Additional benefits include editable configurations, professional results, and increased customer engagement, making it a scalable tool for diverse event providers like hotels and venues.
Eventmachine offers online event planning, live cost tracking, instant quoting, automated function sheets, and unique setups tailored to a hotel's or venue's brand. It reduces inquiry backlogs, prevents errors, and drives bookings, delivering value through time savings, precision, and higher profitability for meetings and seminars.